Are you a detail-oriented professional with strong administrative skills and a desire to support senior leaders in a dynamic environment? If so, read on!
We are seeking a highly organised, proactive Administrative Executive to support our Executive Assistant in providing top-tier support to the Senior Partner and COO. This role offers a unique opportunity to work closely with senior leaders, supporting the Executive Assistant with diverse tasks and administrative duties to maximize efficiency. In addition, you’ll support the Head of Operational Living and assist the COO when they are in the London office.
At Bidwells, we are driven by our mission to provide the UK’s most sustainable and innovative property advice. For over 185 years, we have been at the forefront of real estate and have expanded our influence from our Cambridge head office across the Golden Triangle and beyond. This year, Bidwells became among the pioneering UK property consultancies to receive BCorp accreditation, reflecting our commitment to being a responsible, purpose-driven business. We have ambition to double the size of our business by 2030 and this role will be instrumental in supporting our Senior Leaders with that growth.
What you’ll be doing:
As an Administrative Executive, your duties will include:
- Assist with document preparation, presentations, and reports for executive meetings.
- Maintain and update the CRM database, ensuring accurate and up-to-date records.
- Handle ad hoc tasks such as scanning, printing, and producing client reports.
- Support with tenders, pitch packs, and client communication.
- Manage senior leaders’ schedules, including coordinating meetings, conference calls, and travel arrangements.
- Handle expense submissions and assist in preparing agendas and meeting materials.
- Greet clients, manage correspondence, and handle confidential information with discretion.
- Support the London office with general administration tasks, as well as assist in organising company events and meetings.
- Set up new jobs, raise invoices, and manage fee debtors, liaising with the finance team as needed.
- Uphold corporate standards and ensure compliance with company policies.
Key Skills & Qualifications
- Excellent organisational skills and attention to detail.
- Ability to work independently, manage multiple priorities, and handle sensitive information with discretion.
- Proficiency in MS Office, particularly in document and spreadsheet management.
- Strong interpersonal skills, with the ability to build relationships with clients and internal stakeholders.
- Desirable – experience in a Property or Professional Services Firm
- Basic knowledge of Health and Safety
Location Requirements
This role is based in London with a weekly day in the Cambridge Head office. There will also be travel to other office locations on an ad-hoc basis.
What’s in it for you?
Competitive Salary: We recognise and reward talent
Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle perks
Professional Development: Continuous learning and promotion opportunities
Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends
Work-Life Balance: We value your well-being and offer agile working to support it
Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.
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