Job Description
Executive Assistant
Contract Length: 2 Months contract
Location: Hybrid – 3 days in office, central London (no flexibility on location requirements)
Start Date: ASAP
About the Role:
We are currently seeking an experienced Executive Assistant to join our team on a two-month contract, starting as soon as possible.
The successful candidate will provide high-level administrative support to senior management (c-suite) within the organization.
This role is integral in supporting daily office functions, coordinating schedules, and facilitating key business operations.
Key Responsibilities:
- Calendar Management: Schedule and manage calendars, secure conference rooms, order catering, and provide logistical and administrative support for meetings.
- Travel and Expenses: Arrange travel accommodations, process expense reports, and coordinate team events, including offsite meetings.
- Meeting Coordination: Prepare and distribute meeting agendas, collect pre-reads, take minutes or notes, and assist with presentation assembly/editing.
- Administrative Tasks: Manage purchase orders, invoices, contracts, and assist with visitor registration and onboarding.
- Office Operations: Maintain inventory of office supplies, liaise with IT and Facilities to ensure smooth office operations, and create a welcoming environment for employees and visitors.
- Vendor Relationships: Oversee relationships with local vendors for services such as cleaning, mail/shipping, and equipment maintenance.
- Confidentiality: Handle sensitive information with the utmost discretion to maintain the confidentiality of company operations and initiatives.
Requirements:
- High school diploma or equivalent is required.
- Minimum of 2 years in an administrative role
- Must have experience working within the pharmaceuticals or biotech industry.
- Proficiency in Microsoft Office Suite
- Excellent organizational and time-management skills
- Attention to detail and the ability to multi-task
- Strong discretion and tact in handling sensitive information
Application Process:
If you’re ready to bring your expertise to our team, we’d love to hear from you!
Please submit your application as soon as possible to be considered for this role.
…