We are seeking a dedicated and detail-oriented HR Admin to join our clients team. This role offers a hybrid working environment, allowing you to work both from their Greenock office and remotely. As an HR Admin, you will support the HR department in various administrative tasks, ensuring smooth and efficient operations.
Key Responsibilities:
· To carry out general administrative duties to assist with the day to day operation of the Group HR function including filing, archiving, scanning and photocopying.
· Prepare offer letters, contracts of employment and checking of references and Right to Work in UK documentation.
· Process and record HR invoices
· Archiving of employee leaver files
· Input data using the HR Information System and maintain accurate employee information. Also being the main point of contact for manager and employee self-service HR system.
· Act as a link between HR and Payroll functions to ensure that all required documentation is in place to ensure that all documentation is processed in a timely manner each month.
· Monitor the Group HR e-mail inbox and incoming mail to ensure a prompt response/action and escalate to Group HR Advisors or Group HR Manager where appropriate.
· Provide support to the Group HR Manager and Group HR Advisors with ad hoc HR project work as appropriate.
· Answer switchboard phone calls and provide reception duties
· Support the Learning and Development Advisor with administration of online learning portals
· Plus any other duties that may be reasonably required of you by the Management or Senior Management of the Company. You should be aware that you may be called upon, from time to time, to act in a capacity outside your normal duties e.g. in cases of absence, sickness or holidays of other members of staff.
Experience required:
- The preferred candidate will have experience in an office environment
- Experience in of HR processing is advantageous
- Experience in an Administrative role
- Strong experience of working with information systems and/or automated processes
- Excellent communication skills
- Ability to communicate effectively at all levels
- Excellent attention to detail
- Maintain a high standard of confidentiality
- Strong ability in Microsoft Office (Word, Outlook, Excel, PowerPoint etc)
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